Grant and Compliance Officer - Rift Valley Institute
Rift Valley Institute
Addis Ababa, Ethiopia
8 months ago
Deadline Mar 12, 2024
Job Background and Purpose
The Rift Valley Institute (RVI) manages the Ethiopia Peace Research Facility (PRF). A key purpose of the Facility is to ensure that, in Ethiopia, the UK's and a broad set of Ethiopian and international stakeholders political and development diplomacy and intervention are better informed by analysis and conflict sensitivity advice, thereby enhancing its contributions to building peace.
The current phase of PRF implemented with funding from the UK Foreign and Commonwealth Development Office (FCDO) which runs up to the end of March 2024, is expected to be extended for a further three years from April 2024.
RVI is recruiting a Grant and Compliance Officer to ensure smooth management of all grants awarded by donors to implement PRF and other programmes and projects in Ethiopia. The post holder will work with others to ensure that the RVI Ethiopia office adheres to all its grant management obligations and standards, the specific requirements of donors and the expected compliance laid out by the regulatory and oversight institutions in Ethiopia.
Key Working Relationships: The Grant and Compliance Officer works closely with the Head of Office, other PRF team members, the wider Finance team at RVI and other staff as relevant.
Scope of Work: The Grant and Compliance Officer will ensure the PRF and other programmes and projects are compliant with the contractual requirements of FCDO and other donors, statutory requirements of the Government of Ethiopia, and relevant financial management requirements of RVI.
Responsibility for Resources: With oversight from the Head of Office, the Grant and Compliance Officer has overall responsibility for ensuring robust management of the grants received from FCDO and other donors to implement PRF interventions and other programmes and projects in Ethiopia. He/she will be responsible for ensuring effective compliance and efficient financial management in the procurement of goods and services for the RVI office in Addis Ababa.
Office administration and finance (30%)
Offer administration and office management support to the Addis Ababa office
Handle office lease agreements ensuring the timely renewal of the lease
Ensure that applicable taxes are paid as required by law
Ensure other relevant services such as internet and other utilities are secured for the smooth running of the office
Ensure office supplies such as cleaning materials, water, tea and coffee required for staff and visitors are regularly supplied and monitored
Manage the allocation of office equipment, asset, keys and access codes (as applicable) are managed well.
Be the focal point for health, and safety regulations and policies and ensure staff are aware and comply to such policies
Handle office petty cash required for minor payments
Liaise with the Bank as delegated by the RVI Finance team in matters that require physical documentation including performing monthly bank reconciliation
Compliance and Procurement (30%)
Ensure that PRF and other programmes and projects implemented by RVI in Ethiopia are complaint with donor requirements, legal and financial regulations of the Government of Ethiopia, and RVI's internal financial policies and procedures.
Develop and maintain reporting schedules for all projects and coordinate the preparation, review and final submission of all donor and government reports
Ensure feedback from donors or government institutions on reports are communicated with the Head of Office and other programme teams and regularly monitor and follow-up on actions
Support the PRF Programme Officer and other programme staff in procurement and contracting of providers of goods and services, ensuring compliance with RVI's policies and procedures, relevant regulations of the Government of Ethiopia and donor requirements.
Be the point person between the Facility's Tax Advisor and RVI's finance team as required
Where RVI will be sub-granting other partners, be responsible for the due diligence, granting and overseeing the compliance of the downstream partners in coordination with the relevant programme teams and the RVI finance teams
Perform other related duties as delegated by the Head of Office
Location: Addis Ababa, Ethiopia
Experience: Unspecified
Job Type: Full-time
Category: Compliance
Qualifications: Bachelor's degree in Business Administration, Finance or Accounting qualification such as CPA/ACCA advantageous
Headquarters: Nairobi, Kenya
Industries: NGO
Email: institute@riftvalley.net
Website: www.riftvalley.net
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